TalenTailors

Executive Administrative Assistant

TalenTailors Karlsruhe

TalenTailors

Executive Administrative Assistant

TalenTailors Karlsruhe
Vor 3 Wochen
Gehören Sie zu den ersten 25 Bewerbern.

Sehen Sie, wen TalenTailors für diese Position eingestellt hat

We are currently seeking a highly organized and detail-oriented Executive Assistant to join our customers` team.

In this role, you will be responsible for providing comprehensive administrative and strategic support to the executive team.

Responsibilities include:

  • Supporting the management in all administrative, operational and strategic tasks
  • Planning and coordination of appointments and (virtual) meetings including agenda and, if necessary, taking minutes
  • Preparation and follow-up of meetings and follow-up of resolutions
  • Operational tasks such as correspondence, project controlling, travel management and travel expense accounting
  • Creation and preparation of reports and presentations in German and English
  • Regular research and preparation of analyses/reports/presentations
  • Obtaining offers and preparing decision papers (e.g. rental agreements, consultancy agreements, service contracts, etc
  • Internal and external correspondence for the management (by telephone and in writing) and management of service providers
  • Participation in strategic projects


Requirements

  • Proficient in both written and spoken internal and external business communication
  • Strong organizational skills and ability to work under pressure with flexibility in terms of working hours and tasks
  • Understanding of key business figures
  • Experience in handling preparatory accounting tasks such as travel expenses, invoice verification, and preliminary account assignment
  • Practical mindset and methodological competence
  • Ability to work independently, with structure and responsibility
  • Service-oriented and confident demeanor, displaying good manners, loyalty, and trustworthiness
  • Completed studies in business or communication science
  • Proficient in both written and spoken German, with a good command of English
  • Confident in using common MS Office applications, particularly MS Excel


Benefits

  • Comprehensive health initiatives and pension plans
  • Opportunity to work up to 2 weeks annually from various locations in the EU
  • Corporate benefits program offering a wide range of discounts
  • Convenient free company parking
  • Personal development opportunities for professional growth
  • Frequent company events fostering a positive work environment
  • Dynamic startup atmosphere

  • Karrierestufe

    Berufserfahren

  • Beschäftigungsverhältnis

    Vollzeit

  • Tätigkeitsbereich

    Verwaltung

  • Branchen

    Grund- und Sekundarschulen und Gemeinnützige Organisationen

Mit einer Empfehlung lassen sich Ihre Chancen auf ein Vorstellungsgespräch bei TalenTailors verdoppeln.

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