Executive Assistant

Overview:

Do you have determination, flexibility, and initiative along with a keen attention to detail and focus? Our is looking for a dynamic, fun, energetic Executive Assistant to join the team and provide high level support for our Chief Technology Officer, VP.

We are seeking candidates who have excellent organizational, interpersonal and communication skills along with the ability to work independently and professionally at the executive level. The ability to work successfully under pressure within short time constraints in a fast-paced team environment, build and maintain effective working relationships, accommodate diverse working styles in addition to attention to detail, problem-solving skills, and the ability to maintain strict confidentiality are essential to success in this role. If you thrive in a fast-paced and dynamic work environment, where you will support a global team and are passionate about your role as a business support professional – we’d like to learn more about you.

Our mission is to empower every person and every organization on the planet to achieve more. As employees we come together with a growth mindset, innovate to empower others, and collaborate to realize our shared goals. Each day we build on our values of respect, integrity, and accountability to create a culture of inclusion where everyone can thrive at work and beyond.

In alignment with our values, we are committed to cultivating an inclusive work environment for all employees to positively impact our culture every day.

What you'll do:

• Manage a complex executive calendar, ensuring accurate scheduling including meeting logistics, and strategic prioritization of meetings.
• Proactively engages with leaders and key stakeholders/business partners to make decisions and cascade information as needed.
• Build an understanding of what is critical to the business, allowing you to make the appropriate decisions which impact the Leaders time.
• Work closely with the Chief of Staff on Rhythm of the Business (ROB) processes, ensuring tight coordination of Executive and Team commitments.
• Arrange domestic and international travel, including flight itinerary, hotel, logistics and conference registration.
• Submit accurate and timely expense reports for the Executive, and act as interim approver on all team expense reports, ensuring coding and cost center accuracy.
• Event planning including scheduling and logistics for all offsites and any other events sponsored by the VP/Chief of Staff Team. Contributes to development of workback schedule, promotion, and necessary checkpoints. Takes responsibility for event outcomes and demonstrates executive presence.
• Help create a fun team environment aligned to the team culture through oversight of the physical space, events, services, and engagement.
• Mentor team of Business Administrators.

What you have:

• Required/Minimum Qualifications:7+ years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/upper level management.
• Additional/Preferred Qualifications: Possess planning, organizational, time management and judgement skills.
• Possess excellent problem-solving skills and attention to detail.
• Manages ambiguity and remains calm in stressful situations.
• Consistently demonstrate the ability to be a team player.
• Embrace challenges with appropriate urgency and professionalism.
• Demonstrate excellent anticipatory and communication skills.
• Work quickly in a fast-paced environment and take initiative when seeking out opportunities.
• Work collaboratively with administrative teammates within and outside the organization.
• Demonstrate a high level of integrity and the ability to handle confidential information appropriately.